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Cambs, Herts and Beds police to expand shared service work

Neil Merrett Published 19 April 2016

Forces expect to go live with integrated HR, finance and payroll system from next year to curb use of separate technology solutions


The police forces of Bedfordshire, Cambridgeshire and Hertfordshire are set to implement a number of shared back office technology solutions from next year in order to streamline key finance and HR functions.

Building on collaborative work dating back to 2011 that includes armed and road police functions, as well as major crime investigation and scientific services, the forces have agreed to adopt an integrated HR, finance and payroll system in order to move away from using disparate systems.

From April 2017, the three forces will go live with a number of solutions including the eFinancials financial management suite, the Collaborative Planning budgeting and forecasting solution, as well as a mobile approvals tool, all of which are provided by Advanced Software under a five year contract.

Having already been adopted by Bedfordshire Police, eFinancials will be shared by all three organisations to provide procurement and invoice management functions. The Collaborative Planning system will provide the forces with an automated system for budgeting that will allow each organisation to separate their own data where needed.

"Mobile and self-service access will be enhanced by enabling all 8,000 staff across the three organisations to obtain information from the system," said a statement from the three forces.

HR and payroll technology from Midland HR and duty management software from Northgate are also expected to be used as part of the same strategy to support wider aims for the three police bodies to share 50% of their services from next year.

No costs for these agreements have been provided.

Cambridgeshire Constabulary, which has led the project for the three forces, said that like all public sector organisations there was growing pressure to be more resourceful in the use of technology.

"So having efficient back-office functions with single ICT systems along with the mobile self-service element ensures that we maintain a strong frontline presence and give confidence to the communities we serve," said chief constable Alec Wood.

Bedfordshire Police assistant chief officer Philip Wells said the agreement marked the end of a practice of the individual forces using separate systems to deliver the same services.

"Having a single way of working, a single integrated system and access to data across forces will enable us to operate more efficiently and productively, meaning that staff will be spending less time on administrative tasks and more time on the frontline," he said.

Wells said that the three forces had selected Advanced Software solutions through the Crown Commercial Service (CCS) Corporate Software Solutions framework agreement .

"Their solutions provide us with a platform that enables us to completely restructure and transform our finance, HR and duties management activity and departments," he said

Late last month, Cambridgeshire, Hertfordshire and Bedfordshire police forces announced they had agreed separate contract extensions with Capita to use a custody and case preparation system for an additional year.

The extensions were agreed as the forces continue to work towards integrating the ATHENA police information system.

Related articles:

Cambs, Herts and Beds forces extend NSPIS system deals with Capita

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